State of Illinois apostille service
Step 2: Please select the type of document you want to apostille
Illinois Personal documents:
Illinois Academic documents:
Illinois Corporate documents:
Guidelines for Illinois documents
The Illinois Secretary of State,Jesse White, with the assistance of the Index Department in Springfield and Chicago, issues Apostilles (for foreign use) on documents issued in the state of Illinois for documents signed and certified by a local/state registrar, notary public or circuit or county clerk.
Considerations for authenticating vital records:
For Illinois issued birth, death and marriage certificates first get a certified copy issued by the local registrar at the Illinois Department of Public Health or certified by the county clerk. A marriage license should be a certified copy from the county clerk only.
If you need to obtain a new copy of your vital record from Illinois prior to obtaining the apostille visit, www.vitalchek.com to order these if you need to order a copy.
Considerations for authenticating divorce documents:
The clerk of the Circuit Court should certify divorce documents in order to be acceptable for apostille with the Great Seal of the State of Illinois.
Considerations for authenticating School records:
Diplomas and transcripts issued by the University of Chicago, University of Illinois at Urbana-Champaign, Northwestern University, University of Illinois at Chicago, Northern Illinois University, DePaul University, Illinois Institute of Technology and Loyola University Chicago among others must be official transcripts issued by the school registrar's office, signed by a school official and must be properly notarized, signed, have an affixed rubber stamp seal and include an acknowledgement statement.
In most cases you should submit a written request to the school to issue a new copy of the diploma because it typically gets damaged during the Apostille process and will not be suitable for framing it again as it will show ink and stamp marks.
Considerations for authenticating corporate business documents:
Business documents such as certificates of merger, registration of trademarks, articles of incorporation among others and business organization documents in file at the Illinois SOS can be apostilled as long as they are notarized.
Considerations for authenticating personal private documents:
Documents such as adoption dossiers, deeds, criminal background checks by police and powers of attorney among others must be notarized as true and accurate copies.
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